Rancho Bernardo Wedding Venues
How Can We Make Your Day?
We’re here to make your day magical. Below, you’ll find answers to some of our commonly asked questions. If there is anything else we can help you with, please reach out to our team.
- Ceremony location includes a sound system with two microphones overseen by an AV technician, white garden chairs, a fruit-infused water station, chairs & umbrellas for musicians, and gift/guest book tables.
- Cocktail hour location includes cocktail tables, standard hotel linen, votive candles, place card table, white garden chairs, umbrellas/space heaters, and bars.
- Reception location includes dining tables, a sweetheart or head table, banquet chairs, floor-length ivory linen, napkins, china, silverware, stemware, votive candles, a cake table, a wood dance floor, a stage, and a DJ table.
To ensure a seamless event, RBI requires a professional wedding planner from our Preferred Vendors list. Day-of Coordination is not permitted.
Rehearsal times and locations may be confirmed 30 days prior to the event, based on availability.
Due to health regulations, liquor ordinances, and liability insurance, it is required that all food and beverages be purchased through the hotel. Outside food and beverages are not permitted.
Rancho Bernardo Inn will make every attempt to accommodate special meal requests and dietary restrictions. Please provide your Catering Sales & Services Manager with the guest name and dietary restrictions in advance.
Meals for children ages 0-10 years are offered at $50 per child, plus service charge and tax. Children’s meals include carrot and celery sticks, ranch dressing, chicken tenders, and french fries with a choice of beverage.
Chef’s choice of vendor meals will be provided for your vendors at $85 per person, plus service charge and tax.
A final confirmation or “guarantee” of your anticipated number of guests is required by 12:00pm, three business days prior to your event and this guarantee may not be reduced. If a final guarantee is not received, the contracted attendance will be used as your final guarantee.
The resort requires an initial 25% deposit. A second deposit of 25% will be due six months prior, and a third deposit of 25% will be due 90 days prior.
The resort requires a credit card on file with the signed contract. The remaining estimated balance based on your final estimate of charges is due three business days prior to your event. Additional or outstanding charges will be automatically posted to your credit card.
The resort requires the wedding couple and all vendors to provide proof of insurance.
- Menus include a choice of two entrées plus a vegetarian option.
- A 3% allowance on food preparation over the guaranteed number will be given at all events.
- You or your wedding planner must provide individual place cards indicating each guest’s entrée selection.
A 26% service charge and applicable state tax (currently 7.75%) will be added to all food, beverage, food and beverage fees, audio-visual charges, room rental, location fees, etc. This service charge is taxable by California State Law and subject to change.
The resort reserves the right to refuse service to guests who appear to be intoxicated. All guests who appear to be under 30 years of age will be required to present identification to consume alcoholic beverages.
A bartender fee of $200 per bar will apply for the first three hours; plus $30 per additional hour. One bartender is scheduled per 75 guests.
- One complimentary tasting is offered for wedding events with a guest count of 75 guests or more, for up to four guests. The tasting menu includes a selection of two starters, two salads, and three entrées.
- Tastings are scheduled 90 days before your event, offered Tuesdays – Thursdays at 12:30pm, based on availability. Your menu selections must be confirmed two weeks in advance.
- A complimentary Premium Room will be provided for the wedding couple on the night of the wedding.
- We offer preferred rates on overnight accommodations for guests, based on availability.
- Check-in time is 4:00pm; check-out time is 11:00am.
Valet parking and self-parking will be charged at $8 per vehicle for 50% of your final guest count. These charges will be applied to your master account.
We will deliver your welcome gifts to your guests’ rooms during the dinner hour at $5 per generic gift and $6 per personalized gift.